Exhibitor Terms and Conditions

  1. Submission of an application for exhibiting constitutes a binding contract for exhibit space (tabletops and booth-only).
  2. Only NAACOS Business Partners, Alliance Partners, and Partner Circle Participants may sponsor or exhibit. Information on NAACOS partnership at www.naacos.com/partner-information. Partners exhibiting must be in good standing and any outstanding membership dues must be paid IN FULL by March 1, 2024 in order to exhibit.
  3. Partners are limited to two registrations, including those who are staffing the exhibit. Exhibit-only attendees are not permitted for free or for a fee. Partners must pay the prevailing rate to register all staff attending the conference, even those who are staffing the exhibit. Exhibit tables do not include any registrations.
  4. Table-top exhibit space includes one 6-foot by 30-inch table, two chairs, and a table drape. All materials must fit on top of the table. No floor signs are permitted. Signs, literature racks and other items that stand on the floor are not permitted.
  5. Exhibit space confirmation as well as exhibit space choices, assignments and additional exhibit space information will be sent to the individual listed on the application. NAACOS staff will only communicate with one individual regarding the exhibit space within the organization (the individual listed on the application) regarding exhibit space.
  6. Should the meeting need to be canceled, NAACOS will refund exhibitor fees and registration fees. Travel and other costs incurred by the exhibitor will not be reimbursed. If the Spring 2024 Conference becomes a virtual-only event, NAACOS will provide sponsors and exhibitors with a choice between virtual sponsorship/exhibiting and non-conference sponsorship opportunities of similar value, or we will apply the Spring 2024 fee to the Fall 2024 event. Registration fees for attending an in-person conference will be applied to the virtual event and will not be refunded.
  7. If you decide to cancel your tabletop exhibit space, you must cancel no later than 2 weeks prior to the event. Cancelations made after that time and using a complementary tabletop will forfeit the complementary tabletop for the 12 month membership period.  Cancelations made after that time that are paid, will lose the exhibit fee, it cannot be applied to future meetings.